Do what you want but first… back up!

28 marzo
Do what you want but first… back up!
Though loads of people still think that regular backup might be a clear sign of data paranoia, it seems that the loss of data is perhaps one of the most widespread fears along with all-time “favorites” like spiders, blood and venomous snakes.

If you’re still on “Team Careless” in terms of backing up, the World Backup Day comes to the rescue with its pledge (referring to April Fool’s Day) - “I solemnly swear to back up my important documents and precious memories on March 31st.” – it’s high time we all took it on!

The World Backup Day is an independent initiative aimed at raising awareness about the increasing role of data and the importance of regular backups and data preservation. If you’re still not convinced, just take a look at some statistics:

  • 30% of people have never backed up
  • 113 phones are lost or stolen every minute
  • 29% of disasters are caused by accidents
  • 1 in 10 computers are affected with viruses each month

(source: http://www.worldbackupday.com/en/)

No one really wants to be one this statistic but there are obviously all those creepy data loss stories that we all know too well. A stolen (or destroyed) phone, a broken memory card with thousands of pictures, laptop that got acquainted with hot, awfully sweet coffee a bit too close, any kind of unexpected disaster or simply a virus – you name it.

But let’s be serious for a minute – data loss can be not only painful but risky as well, especially if it happens in a business environment, having a lot of possible consequences: from wasting time and money or productivity disruption to severe cases of reputation damage.

Don’t be an April Fool then, back up on time! Here’s a bunch of tips that will surely prevent you from losing data.

WINDOWS  10

  1. Click the “Start” button
  2. Type “backup” into the search box
  3. Click on “Backup Settings
  4. Add a drive
  5. Choose an external drive or network location for your backups
  6. Click "What do you want to backup?" and choose “Let me choose
  7. Check all the items you want to protect and click “Next
  8. Click “Change schedule” and choose when you want to BackUp and click OK
  9. Click the “Save settings” and exit button.
  10. Hooray! You did it! Windows will backup automatically from now on. Make sure you leave your hard drive plugged in, or if you’re on a laptop, set a reminder to plug it in often.

You can also backup to network shares - useful if you have NAS at home.

Congrats! You set up your first backup!

MAC

First, plug in your USB hard drive. Then, follow the instructions below to automatically start backing up your Mac!

WARNING: Make sure your new USB drive is totally empty! Time Machine will usually *erase the drive* so it can do its thing. If this is a new drive and you’re okay with it, keep reading!

  1. Open the menu (in the top left of your screen) and choose “System Preferences
  2. Click on “Time Machine
  3. Click “Select Disk
  4. Choose your USB hard drive from the list and select “Use Disk

You’re done! Your Mac will back itself up automatically from now on. If you’re using a MacBook, make sure to plug in your hard drive regularly, so it can save your files!

LINUX

Every Linux distribution offers various tools to back up your data. We’ve posted the instructions for Ubuntu below.

  1. Open the HUD (click the Ubuntu button in the Dash) and type “Backup”.
  2. Click on the search result “Backup
  3. Click on “Just show my backup settings
  4. Activate “Automatic backups
  5. Choose the location to store your backup on the tab “Storage” (your external drive).
  6. Choose how often to backup on the tab “Schedule”. The more often, the  better!
  7. Click on “Back Up Now” on the tab “Overview” to start backing up

Horray! You did it! Ubuntu will backup automatically from now on. Make sure you leave your hard drive plugged in, or if you’re on a laptop, set a reminder to plug it in often.

BACKING UP ONLINE

An online drive is the easiest way to back up document you are working on right now. OneDrive, Dropbox, Google Drive, or Amazon Cloud Drive don’t have too much space, but it’s still the simplest way of doing backup. Start saving your documents on online drives and you’ll see how easy it is to stay ahead of disasters!

BACKING UP ALL DATA

If you’d rather back up absolutely EVERYTHING (good for you!) - just search for “online backup reviews” on your favorite search engine. It can help you choose the service that’s right for you. Clonezilla is a great open source and a free solution - check it out!

Of course, all the tips and recommendations that you’ve just went through are just a starting point but – now we’re sure that you’ve got the basics! You can also become an ambassador of the World Backup Day and share some hints with your friends, preventing them from losing all stuff they do care about.

And here’s a small bonus from us (the editorial team) — a real time-saver! Look at the list of hotkeys that make life easier – no matter if you’re just writing a diploma paper (yeah, we were there once) or creating a long shopping list:

Bonus tips

  • Ctrl+S - save a document
  • Ctrl+Shift+S - save a document at different formats or folders
  • F12 - open the “Save As” dialog box
  • CTRL+Z - Undo - reverse your last action
  • CTRL+Shift+T - open the last site you closed